PAYING A FN AN HONORARIUM

Inviting faculty member should inform responsible staff member that a visitor will be coming.

A letter briefing the visitor on Penn State procedures (sample) should be sent and information for completing the DS-2019 form should be retrieved along with a curriculum vitae.

Department Head signs DS-2019 recognizing the commitment of funding as stated on the DS-2019.

Human Resources Representative (Beth Trimble) signs DS-2019 form ensuring that it is completed properly and completely.

DS-2019 is mailed (via campus mail) or hand-carried (by the department) to Banci Tewolde's office in the International Faculty and Visiting Scholars Program. Banci's office takes care of the DS-2019 from here. You will receive a copy of a letter that Banci's office sends to the visitor giving his/her specific instructions.

The foreign national visitor arrives. Direct him/her to Banci's office as soon as arriving to complete the I-9.

An honorarium cannot be paid on a B-2 (or VWT) or even a B-1 (or VWB)visa.

BACKUP NEEDED:

  • SRFC Form (which includes the ICE form) (NOTE: IRS 1099 and paper ICE forms are no longer used)
  • Visitor’s Visa (sample)
  • Visitor’s I-94 (both sides) (hard white card stapled into passport/visa) (sample)
  • DS-2019 (pink paper) (sample)
  • Visitor’s Information Sheet for Income and Travel (sample)
  • 8233 (only required if FN is requesting exemption due to a tax treaty for their home country)

NOTES:

  • If the visitor does not have a social security number, you need to obtain their Tax Identification Number (TIN) or social security number (recommended route).

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This page was last updated on 20 June 2003

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