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PAYING A FN's LODGING

If you are unsure what expenses/reimbursement will be paid to the foreign national visitor, the safest visa to have the visitor arrive on is a J-1.

If you will be paying expenses (meals, lodging, travel, etc.) only, then the foreign national should be instructed to arrive in the United States on a B-1 visa or VWB. Any type of salary (honorarium, etc.) cannot be paid to a visitor on a B-1/VWB visa. Be sure to express to the visitor that absolutely no expenses can be paid if they arrive on a B-2 or VWT visa. (sample B-1/VWB letters available.)

If the visitor is currently on a J-1 visa sponsored by another institution, you may complete an DS-2019 worksheet to effect a transfer to PSU or secure sponsor permission via a letter to the visitor's current institution stating that you would like the visitor to be able to visit your institution as a short-term guest lecturer, speaker, etc. (letter samples). They will in turn send a confirmation to Banci Tewolde's office stating that this is acceptable.

BACKUP NEEDED:

Travel Support Form (to be completed by the visitor) (sample)
Special Request for Check (SRFC)
Visitor’s Visa (sample)
Visitor’s I-94 (both sides) (hard white card stapled into passport/visa) (sample)
DS-2019 Form (pink paper) (sample)
Visitor’s Information Sheet for Income and Travel (sample)

NOTES:

If the visitor’s lodging is placed on a DBAF, the inviting faculty member takes a chance that the visitor may arrive with the wrong visa and therefore, the amount would be paid by the inviting faculty member’s personal funds.
Limited Orders may be used at various lodging places around town to reserve rooms.
Visitor’s personal credit card may be used anywhere to reserve and guarantee the reservation for late arrival. Visitor would then be reimbursed with the TSF/SRFC as long as you have verified that they have the right visa and all the documentation requested above.

This page is maintained by Myra Bowling mlb1@psu.edu
Eberly College of Science, Office of Human Resources, 512 Thomas Building, University Park, PA 16802

This page was last updated on 20 June 2003

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