(Pre-Award)

Allyn Ditmer
814-863-0252

Melissa Gensimore
814-863-0301

Melissa Rohan
814-865-3500

Christie Rosenhoover
814-865-3335


(Post-Award)

Lisa Good
814-865-3633

Denise Hlivia
814-865-9383

Gina Grazier
814-865-9493

Heather Mann
814-865-3344

Fax
814-865-3634

 

Internal (PSU) Forms

Form (Click On Form Name For Downloading & Additional Information)	Description
Pre-Award Cost Authorization (PCA)	The Pre-Award Cost Authorization (PCA) is used to request approval for Pre-award costs for a pending award up to 90 days prior to the receipt of the anticipated award.
Project Extension Notification (PEN)	The Project Extension Notification (PEN) Form is used to request no-cost extensions.   This form may be used to notify OSP and/or certain agencies of authorized one-time, no cost extensions of up to one year.
Materials Transfer/Bailment Agreement Checklist	The Materials Transfer/Bailment Agreement Checklist is used to request college approval for a Materials Transfer Agreement.  The approved MTA checklist will be sent to the Intellectual Property Office for final negotiation of the MTA.
Proposal Internal Approval Form (PIAF)
Award Internal Approval Form (AIAF)

Pre-Award Cost Authorization (PCA) & Project Extension Notification (PEN)

The Pre-Award Cost Authorization (PCA) is used to request approval for Pre-award costs for a pending award up to 90 days prior to the receipt of the anticipated award.

The Project Extension Notification (PEN) Form is used to request no-cost extensions.   This form may be used to notify OSP and/or certain agencies of authorized one-time, no cost extensions of up to one year. The notification process is applicable to all research grants and cooperative agreements from the following agencies, unless the special terms and conditions for the particular award require otherwise:

NSF - National Science Foundation
Army - U.S. Department of the Army
DOE - U.S. Department of Energy
EPA - U.S. Environmental Protection Agency
NASA - National Aeronautics and Space Administration
NIH - National Institutes of Health
USDA - U.S. Department of Agriculture.

All agencies, except for the U.S. Department of Education, implement this authorization under the Federal Demonstration Partnership (actual FDP terms and conditions listed below for your information).

• Federal Demonstration Partnership General Terms and Conditions
• 14. Extensions Without Additional Funds
• Recipients may extend the expiration date of the project if additional time beyond the established expiration date is required to assure adequate completion of the original scope of work within the funds already made available. A single extension, which shall not exceed twelve (12) months, may be made for this purpose, and must be made prior to the originally established expiration date. The recipient must notify the cognizant awarding agency official in writing with the supporting reasons and revised expiration date at least ten (10) days prior to expiration of the award.

Please be sure to review the terms and conditions of a particular award before submitting a notification form to ensure that this procedure is applicable to the award.

To request the above approvals, the appropriate form must be completed and signed by the PI and Department Head, and a letter of justification must be completed and attached (This must be a scientific justification. For a no cost extension the fact that funds remain is not an appropriate justification). The justification should be provided via e-mail to ecosro@science.psu.edu . When completed, the appropriate form should be forwarded the Research Office, 513 Thomas Building.

Any questions can be directed to the Research Office.

Forms

The forms are in a PDF format.  To view the forms, you must have Adobe Reader.  Click here to get the free Adobe Acrobat Reader.

Version one allows printing of the form so it can be completed on a typewriter.	Version two allows completion of the form on-line.  To fill the form in, type the date and tab to the next appropriate space to be completed.  To mark the check boxes, move the mouse to that area and "click."
PEN	PEN
PCA	PCA